More and more enterprises are moving their data into the cloud and their employees do business, share files and collaborate online. Therefore, it is increasingly important to be aware of the data security risk that accompanies cloud storage and file sharing. It is even more important to know how to decrease these risks and achieve cloud computing security.
Enterprise level cloud storage security
It is vital that firms find secure cloud storage software for their employees at the enterprise level. Without this, employees could use a multitude of file sharing solutions and have several accounts. The organization cannot monitor these accounts. Due to the lack of the necessary cloud storage security, popular B2C services such as iCloud, Google Drive or Dropbox are not suitable alternatives. Content in the wrong hands is already a data security threat. Not knowing who has access to what data is also an insecure file sharing practice.
Moreover, most employees use the same or similar passwords across networks and devices. Combined with the increasing tendency for companies to follow the ‘bring your own device’ (BOYD) trend, these users risk the entire organization’s data security if they lose their mobile devices. This trend exposes organizational data to 3rd parties and other cloud services as data moves around more non-secure locations. These devices will lack malware protection, updates, or any company policies for data safety. Moreover, when connecting to an open access points, wireless data traffic over these devices is trackable. Therefore it is essential to find software that gives an organization cloud computing security.
SharePoint Online – Cloud Computing Security
One enterprise-oriented cloud computing service is SharePoint Online. It is accessible through all Office 365 packages – and it has a great reputation for providing secure file sharing and cloud computing security.
- Data is encrypted both in-transit and at-rest for OneDrive for Business and SharePoint Online
- Data Loss Prevention (DLP) is a SharePoint Online & Exchange Online feature, which lets admins monitor how sensitive information is being stored
- The Trust Center is a Microsoft online resource for anyone with questions about Office 365 security
- An accessible mobile version exists so it is possible to work securely from any device
Importance of a simple user experience
The ease of collaboration and of sharing work material is becoming a cornerstone of data security. Because if file sharing is made too difficult, then the employees will find a way around it and start using other applications. If this happens, the organization’s data is again at the same risk as it was before it had a secure cloud storage solution, because employees will sidestep it in order to get work done.
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Educating the users
Data security experts emphasize the importance of educating the firm’s employees about cloud computing security and the way that affects their organization. It is also important to educate employees about the risk they put their company in if they do not follow such actions.
Notorious examples include the breach of Dropbox and the 68 million users who had their passwords stolen. It was not the hacking of Dropbox, but another service that caused the breach. Accessing these accounts was possible because consumers re-used login details across services. This instance is often used as an example of the consequences of losing user control when using these services. Users of these services are entirely dependent on the capabilities, competencies, and corporate goals of the third-party provider.
SimplySo – secure and easy to use
SimplySo is a safe and easy-to-use solution that brings the best of both worlds. It is a transparent interaction layer for SharePoint Online. It continues to enable you to work in SharePoint but lets you view an easy-to-use and simple user interface. With SharePoint Online SimplySo achieves cloud computing security, as data never leaves SharePoint and SimplySo itself handles no data at all. Therefore, it completely preserves SharePoint data security and governance. At the same time, users can view an intuitive and familiar user interface based on the classic Windows structure. But its boosted with collaborative social features based on Facebook. Nevertheless, it is always possible to view SharePoint native.
SimplySo is a solution that keeps your users happy and your data safe in SharePoint Online.