We have come across many organizations that start off their Office 365 user adoption journey by rolling out OneDrive. OneDrive is used for each individual user‘s personal work–related content and will in most cases replace their old P-drive or similar on the company file server.
The drawbacks of new technology in a classic UI
The reason why many organizations starts off with OneDrive when trying to adoption Office 365 is that it works just like any other well-known synced file sharing service like Dropbox or Google Drive. You can sync to the file-explorer and continue to work the same way you have done for many years, with your starting point in Windows file explorer.
Moreover, if we look at the reasons to choose Office 365 in the first place, most organizations have chosen it because they want their users to; work better together, work from anywhere and work with confidence. By starting off with syncing OneDrive to their file explorer these organizations might have done themselves a huge disservice.
The disservice is based on the fact, that by using new technology (OneDrive) to work in an old-fashioned way, users will not be able to take advantage of all the great technology hidden in Office 365. Therefore, by being stuck in the Windows file explorer UI they will most likely not work better together. In addition, they can only work on their own files from anywhere since company files in most cases still stay on a file-server, or might be able to access via clunky VPNs.
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Various studies suggest that productivity gains can be up to 30 mins. user/ day, depending on the area of business.
Enhancing Office 365 return on investment
In order to gain real value from Office 365, one must prepare the user adoption journey carefully, and not just start off with what seems to be the easiest at first sight. Collaborative work takes place in modern UI’s that for the most part is browser or app based. Only by being online and working in real time on the same content, using IM tools, posting and sharing content on walls in groups, searching for content across all devices users can really gain value from the different and highly relevant Office 365 applications like SharePoint, OneDrive, Delve, Newsfeed, Teams etc.
In other words, OneDrive might turn in to a double-edged sword, that will prevent users from working in new ways and gain real productivity.
For experienced IT users, this requires careful planning and a lot of training. The productivity gains will by far be worth the investment. Meanwhile, your company or organization will be able to gain a competitive edge over your peers in your specific business. Various studies suggest that productivity gains can be up to 30 mins. user/ day, depending on the area of business. Productivity gain x users x work days in a year quickly adds up.
Meanwhile, for light IT users, consider using a simplified UI for Modern Workplace that offers a familiar user experience while taking advantage of advanced Office 365 applications and technology. Thus, they can also be part of the company communication and get access to relevant shared content from their favorite device.
Data stays in Office 365 / SharePoint Online at all times, making SimplySo perfect as a UI for all users in a small organization or as an additional UI for certain user groups in larger organizations. It’s simple.